In writing for a formal setting such as the workplace, it is
important to understand the fundamentals of the situation. Often this requires
consideration of the purpose, setting, and personal stance as well as
understanding which medium is best suited for the situation. In written genres,
the reader is most often searching for the facts and details that pertain to
the topic, which means flowery sentences and details will be passed over and
may be detrimental to the professional format. There should be limited use of
the first person, proper grammar, capitalizations and punctuations used
correctly, and respectful titles used to describe all clients, managers, or
fellow professionals.
There
are strict rules behind formal writing which sharply contrast the loose
structure of informal writing. Most addresses should include a respectful
title, a subject, a direct message, and a sign off with a signature. It is
incredibly important to analyze the situation prior to writing. What direction
should it go? If you have connections that might be beneficial to elaborate in
a professional letter, this may give leverage over the situation. Rules of
rhetoric are incredibly important in any professional scenario as it directly
supports your case. However, using an exceedingly high or blatant amount of
either pathos, logos, or ethos will result in negating its powerful effects.
In
professional settings, appearance is crucial to success. Whether that be appearance
of the formatted letter, the fit of the suit, or the way you carry yourself,
they all create an image that imparts a first impression on the intended
audience. Thus, in these settings it is of utmost importance to consider these
aspects by proofreading, rehearsing, or studying the information.
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